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How Beachfront Resort Group Packages Are Priced

Travel ConnectsNovember 9, 20267 min read

Palm-lined Caribbean beach with clear turquoise water

Short answer: at a Florida beach resort, one group night with breakfast, lunch and dinner comes to about $590–$660 per person, single occupancy, once the service charge and taxes are added. The rate on the proposal is only the starting point. Five lines build the price, and three contract terms decide what you actually pay.

For how to choose the resort and which clauses to push on, see our corporate retreat venues guide. This post is about the price itself.

The five lines in a beach resort group price

The group room rate. Quoted per room, per night, before tax. A Palm Coast resort publishes group rooms from $249 a night in shoulder season and $299 in premium season. A Ponte Vedra resort's current offer starts at $329 Sunday to Wednesday and $359 Thursday to Sunday, plus tax and service. Two people sharing a room halves this line per person.
Room tax. Florida charges 6% state sales tax on hotel rooms, and every beach county adds its own tourist tax. For 2026, Palm Beach, Broward, Miami-Dade and Pinellas charge 6%; Monroe, Collier, Lee and Walton charge 5%. Some cities, including Miami Beach, add a resort tax of their own. One Naples resort shows the total plainly: 11% on the room rate.
The resort fee. Often waived for groups, and always worth asking about. Four Seasons Naples Beach Club waives its $75 nightly fee for groups of 10 or more rooms a night. The Ponte Vedra offer waives a $39 fee.
Food and beverage, plus the service charge. Menu prices are per person, and the resort adds a service charge, then sales tax on top. On the 2026 banquet menus we read, the service charge was 22% at a Daytona Beach resort and 26% at resorts in Fort Lauderdale and Naples. In Florida the service charge is taxed too, so a $100 lunch costs about $130–$135.
Meeting space and AV. Usually waived when the group books enough rooms and food. Some resorts sell a day meeting package per person instead: The Seagate in Delray Beach lists one from $125 a person, covering a projector, microphone, continental breakfast, two breaks and a lunch buffet.

The worked example: one night, three meals

Using the Palm Coast resort's published prices:

Room with tax: $279–$335. $249 shoulder or $299 premium, plus about 12% tax (6% state plus a 5–6% county tourist tax, rounded).
Meals: $314–$325. Breakfast from $42, lunch from $65 and dinner from $135 is $242 on the menu. A 22–26% service charge and 6.5% sales tax take it to $314–$325.

That is $593–$660 per person per night before AV, activities, bar, transfers and airfare. For three nights, budget roughly $1,800–$2,000 a head at the resort alone. Notice that the meals cost about as much as the room. That is normal at a beach resort, and it is why the F&B terms matter as much as the room rate.

What changes the price most

Season. The Palm Coast resort's premium season runs February 11 to April 30, June 16 to August 14 and all of October. Its shoulder weeks are $50 a room a night cheaper.
Day of the week. Weekday arrivals are cheaper at resorts that sell weekends to leisure guests: $30 a night at the Ponte Vedra resort.
Comp rooms. Resorts give one free room for a set number paid. The Ponte Vedra offer gives one room night per 30. In the Caribbean, Sandals gives one free room per 10 paid from January 2 to August 31 and per 6 paid from September 1 to December 20, up to five free rooms. Hyatt's all-inclusive resorts give one per 30 paid from January to April and one per 20 from May to December.
All-inclusive versus à la carte. At a Caribbean all-inclusive, meals and drinks are in the nightly rate per person, so there is no per-meal F&B line to budget. Sandals also includes meeting facilities and AV for business groups. Compare all-inclusive totals against an à la carte resort's room plus meals, not against its room rate alone.

The three contract terms that decide the final bill

Attrition. The rooms you contract and don't fill, which you pay for after a set date. Allowances vary by contract. A 2024 Destin offer, for example, allowed 20% cumulative attrition across the stay.
The F&B minimum. The amount you agree to spend on food and drink, often the condition for waiving meeting space. Resorts set it per group, so it never appears on a public page. Get it in writing in the proposal, with the service charge stated.
The deposit schedule. Typically staged. One all-inclusive brand's 2025 group offer asked for 10% at signing, 35% at 90 days before arrival and the balance at 60 days. Your cancellation exposure grows with each payment.

Questions to put in your RFP

What is the service charge, and is it taxed?
Is the resort fee waived for our group?
What F&B minimum waives the meeting space?
What is the comp room ratio, and is it per room night or per room?
What is the attrition allowance, and when is the cut-off date?
What is the shoulder-season rate for the same week a month earlier or later?

Have us price it

We send the RFP to beach resorts that fit your group and bring back proposals with every one of these lines filled in, so you compare totals, not teaser rates. There is no planning fee: the resorts pay us a commission, and you pay their price. See how we work with corporate retreats, or the full corporate retreat cost per person with flights included.

Get beach resort proposals → (mention "beach retreat", your headcount and preferred months in the form).

Sources: room, meal and fee figures from each resort's own group, event-pricing or banquet page (Hammock Beach Golf Resort & Spa, The Shores Resort & Spa, Beach House Fort Lauderdale, Four Seasons Naples Beach Club, Henderson Beach Resort, Sandals, Hyatt Inclusive Collection); the Ponte Vedra offer from ALHI, a hotel sales organization; The Seagate's meeting package from its Cvent venue listing; tax rates from the Florida Office of Economic and Demographic Research 2026 rate table and the Florida Department of Revenue; attrition defined as Cvent and MPI define it. All read on November 8, 2026. Resort prices are "from" rates that change by date and group size, and offers expire; your proposal will differ.

Travel Connects is a Florida-based, full-service travel agency. FL Seller of Travel Reg. No. TI125330. CA Seller of Travel Reg. No. 2089491-50.